This message is the official notice for the Kindle Arts Society, 2024 Annual General Meeting (AGM). This notice is available in PDF on the www.kindlearts.ca website here:
https://kindlearts.ca/wp-content/uploads/2025/02/Final-2024-AGM-Notice-2025-03-09.pdf
Please join us on Sunday, 9th of March, 2025, from 1 PM to 3 PM – Online
To join the video meeting, click this link: https://meet.google.com/zjx-fvjr-qqg
To join by phone, dial +1 647-734-4863 and enter this PIN: 166 010 313#
To view more phone numbers: https://tel.meet/zjx-fvjr-qqg?hs=5
Membership forms must be filled out and completed to vote. This form may close in accordance with the bylaws five days after the announcement of an AGM.
Membership Aplication Form: https://docs.google.com/forms/d/e/1FAIpQLSd9QLrLPcH4D24MRaYUkEoMH1cJbGYiPBieILSSXXMFgaZAJw/viewform
Purpose: to receive the annual financial report, election of 2 Directors, and offer feedback on Society matters. Production topics, or general questions about attending Otherworld, are asked to be held for a production meeting.
Voting Instructions
Voting method may be by online secret ballot, online chat room, or online show of hands, as directed by the Chair.
Membership Eligibility for Voting
You must be a member of the Kindle Arts Society to vote at the Annual General Meeting (AGM). Hours qualification requests should be sent to records@kindlearts.ca.
If you have completed documenting your team’s hours, the last step is to complete the membership form.
If you did not submit hours for your team or theme camp, please email a list of volunteer names, emails, and approximate hours to records@kindlearts.ca in this format:
Firstname Lastname, firstnamelastname@gmail.com, 12, worked commissary
If you only need to submit hours for one person (such as yourself), the membership form linked
above allows you to specify your hours.
Kindle Arts Society AGM 2024 Agenda
Online via Google Meet from 1:00-3:00 PM PST on Sunday March 9th, 2025
To join the video meeting, click this link: https://meet.google.com/zjx-fvjr-qqg
To join by phone, dial +1 647-734-4863 and enter this PIN: 166 010 313#
To view more phone numbers: https://tel.meet/zjx-fvjr-qqg?hs=5
1. Quorum
- Quorum will be taken, if an insufficient number of people attend, the meeting will be rescheduled
2. Approve Agenda 2024
- A vote will be taken
3. Approve Minutes from 2023
- A vote will be taken
3. Directors reports
- Gratitude Presentation – Thank You To Contributors Past and Present
- Venue 2026 and beyond (contracts, venue relationship, and future requirements)
- Financial Historical Presentation
- Financial Report – Treasurer – Jon Cunningham
- Storage Trailer Presentation – Jon & Angela
- Special Project Presentation – Jon
- Production Burnout Prevention – Robyn
4. Election of Directors
- Nominated Directors and Production Remark
- Nominated: Marquessa MacKenzie and Shannon Horlor
- Voting on 2 open positions on the board of directors
- Voting instructions: voting shall be by multiple choice secret ballot through simplyvoting, as in past years). To be elected in accordance with the Kindle Arts Bylaws, each candidate must receive a majority of the votes cast. Vacancies on the board shall be filled starting with the candidate with the highest total votes.
5. Adjournment