Birds aren’t Real.

Grants closed Feb 19th

Applications are being evaluated – expect to hear back soon

 

The Kindle Arts Society believes that everyone is an artist.

Kindle Arts is proud to provide grants to nurture the creative spark in everyone. Here is your opportunity to bring something inspiring, engaging, amusing, seductive, or whimsical to influence and inspire your community.

The Kindle Arts Society awards grants to:
  • create all forms of visual art and opportunities to exhibit that art
  • learning and expansion through workshops and activities
  • community engagement and connection through interactives, theme camps, soundstages, performances and more
  • if you can imagine it, we want to help you make it so

All funded projects must be presented within 1 year of funding at one of Kindle Arts events.

Contact us at grants@kindlearts.ca for questions about Art Grants.

NEW: reach out to travel@kindlearts.ca now handle travel grants questions and applications.

 


Note: Directed tickets, placement and volunteer hours are open to all projects, whether or not they apply for a grant.

If you don’t need a grant, every other benefit of bringing something to Otherworld (ability to purchase directed tickets, placement, collecting volunteer hours) is possible from applying for Directed Registration (button below) instead of an art grant.


T
o proceed with an art grant:

We recommend reading this page to completion, then hitting the Apply For Art Grant button at the bottom of the page and letting it guide you through the process of applying.

You can save and revise your answers and edit them after submitting.

We don’t recommend trying to write a large PDF pitch document, it results in a lot of copy-paste into the form.

Types of Grants

Quick Grants

The short application form is used for Spark Grants and Refurbishment Grants.

Spark Grants are awarded in amounts up to $250.

Refurbishment/resupply grants are awarded in values up to $950. Unlike a full grant, you only need to supply a cost estimate and receipts.  If your refurbishment needs exceed $950, please apply as if it is a new project, using the large or greater grant category.

Spark Grant

Up to $250

Refurbish or Resupply

Up to $950

  • Requires submission of receipts
  • Resend a photo of your project

Standard Grants

The Standard Grants are at fixed dollar amounts. The long form application is used, which includes documentation to help our grants jury evaluate your proposal in the event that we have more requests for funding than we have budget available.

Small

$500

  • Fill out long form application

Large

$1000

  • Fill out long form application
  • Requires submission of receipts

XX-Large

$1500

  • Fill out long form application      
  • Requires a visual representation
  • Requires submission of receipts

XXX-Large

$2000

  • Fill out long form application     
  • Requires a visual representation
  • Requires submission of receipts

Kindle Arts endeavours to provide projects with their requested level of funding.

 

However, given the limited amount of funds available, and an anticipated large pool of applications, we may not be able to grant all projects. Successful projects that do get funded do not usually receive all of the funding they request. Start thinking about how you will pay for the rest. Example: hosting fundraisers/collecting camp fees/out of pocket/ect…

Please note, that as a participant-driven-non-profit, Kindle Arts Society does not provide grant money for event tickets, and successful grant recipients are not entitled to complimentary event tickets. Everyone buys their ticket, and that money is then returned to our community through our grants program and by hosting future events.

To apply for a Kindle Arts grant, please read this page in its entirety

Accessing Kindle Arts grant funding is not difficult. Ensure you have addressed all of the points listed below, and answer all of the application questions to the best of your ability.

The grants team may seek further information or clarification from you if your application is incomplete or has failed to meet the necessary requirements.

How do I apply?

  1. First, read this entire page.
  2. Choose the tier of financial support you are requesting from Kindle Arts and consider whether you would be willing to accept funding at a lower tier. Keep in mind that we may not fully fund your project, and you must apply for a tier that is less than your overall budget.
  3. Prepare a detailed description of your project. Be sure to include all of the Judging Criteria and Requirements we ask for. Make sure to be as succinct as possible, without leaving anything out.
  4. Apply online, after reading this entire document in full, by clicking on the link at the very bottom of this page during our open grant application cycles.
  5. See the website for when grants are open. This year’s grant application period is open in mid-January through mid-February

Judging Criteria & Requirements

There is a four-point set of Judging Criteria and five Requirements that all Standard Projects must complete:

  • The Judging Criteria are: creativity, interactivity, excitement, and social value
  • The Requirements are: planning, budget, timeline, clean-up (LNT), and safety.

Please read over these judging criteria and requirements and have your answers prepared before beginning the online application process.

NOTE: Refurbishment and Spark grants do not need to complete the full pitch in their short-form application. Be sure to select the correct category of grant in the application form.

Judging Criteria

Creativity

How original, thoughtful or innovative is your idea?

Projects that are clearly derivative works or copies of other projects will not score as high as original ideas and creations.

Additionally, projects that incorporate novel work will score higher than projects that repeat someone else’s work or use unmodified  commercial assets. If your project involves a broadcasting device and you are playing content you or your crew designed, that will score higher than a project that broadcasts youtube videos. Focus on what it is that you are doing that is new or unique.

 

Interactivity

Does your project allow the viewer to engage with it on several levels? If so, how?

Interactivity can include but isn’t limited to:

  • human interaction with the piece or with other participants
  • transforms the observers into active ‘pARTicipants’
  • how thoroughly does it involve the senses?

 

Excitement

How totally OMFG excited does this piece make you and why should others want to see this at a Kindle Arts event?

We prefer to fund projects that evoke a sense of wonder and excitement and encourage projects that are stimulating and provocative. We’re also interested on what it is you are doing that is highly exciting and not available anywhere else at Otherworld.

 

Social

How does your project promote social interaction, create conversation and connection? Is it likely to improve someone’s day? How many members of the community will benefit from it? Is it radically inclusive and reduce barriers to participation?

 
 

Requirements

All Standard Projects must prove that they have the appropriate plans for the following:

Planning

Assure us that you understand the scale of your project and that you have a solid and achievable plan to deliver it.

  • What is the scale of your project?
  • What experience do you and/or members of your team have in creating this project?
  • How will you transport it to the event?
  • What happens if some of your team can’t make it to the event to set up?
  • Will you have adequate storage for the project upon completion?

Timeline

Show us your schedule of incremental goals for completion.

What are the major milestones (dates, events, and acheivements) that you need for completion of your project towards completion of your project?

Clean-Up, Leave No Trace (LNT)

A core value of our community is “Leave No Trace” or LNT.

  • How do you plan to clean up your project at the event or display site?
  • How are you going to get your piece home?
  • What will you do to make sure you leave the site cleaner than you found it?

If burning your project: How are you going to clean up the debris and fasteners? What is your plan if the piece doesn’t work or can not be burned? Please take into account that regional Fire Bans may prevent your burn.

Sound Mitigation

What steps will you take to mitigate unintentional noise?

Intentional sound is great! For the noise you don’t intend, like generator noise, interference between adjacent camps, or sound going beyond the property line, what steps will you take to manage it?

Safety

While a certain amount of risk is accepted by participants at our events, it is important to ensure projects do not present an unreasonable hazard. Keep in mind that participants may interact with your art in unexpected ways, including climbing on it, moving it, or altering it. Any structure that could reasonably be expected to have people on it must be designed and constructed to the applicable standards required for the intended function. Stages and elevated structures must be to code and must be safe. All fire art & fire performance must be approved by our Fire Arts Safety Team (FAST) before receiving a grant.

Convince us that your project is safe and let us know how you are you going to ensure that it stays that way.

 

 

Budget

Please provide us with a detailed breakdown of your project costs. You must prove to our jury why you’re asking for the funding you’ve requested. If our jury can’t understand what you are asking for and how much it costs, it may not be considered for funding. In general, Kindle Arts will not fund your entire project.*

We need a complete list of your project costs with a line-item budget. An itemized line budget includes every item you will require for the success of your project, the quantity of each item, and the item’s cost. 

Research how much each item costs!

Do you already own the item?

Can the item be borrowed, donated, upcycled from a second hand shop or found used online? 

Visual Representations

Visual representations are only required for some categories, however, as a picture is proverbially worth a thousand words we welcome any drawings, plans, pictures and/or sketches to clearly convey your idea to our grants jury. 

Please provide links to your visual representations in your project application. If you don’t have a good way to upload them, you may send images via email to grants@kindlearts.ca. Please include the name of your project in the subject line. We prefer receiving links in the form instead of email attachments, as it greatly speed up the process.

If a visual representation is required for your project, it can be a artistic representation or a technical diagram of what you are trying to achieve.

YOU’RE SERIOUSLY GOING TO GIVE ME MONEY TO MAKE ART?

Yes we are, but of course, there is some fine print..

Please continue by reading The Fine Print, Eligible & Ineligible Expenses, Jury Procedure and Conflicts of Interest below…

The Fine Print

You must exhibit your project at a Kindle Arts event within 1 year of funding.

You own your art, but you must exhibit it at one of our events to qualify for a grant.
You make the art, and you retain all ownership of and liability for your project. 

You must provide us with photographs of your project at our event!

You must provide Kindle Arts with two photographs of your project at a Kindle Arts event, with permission for Kindle Arts to use for archival or promotional purposes. Photographs are due two weeks after the event you attend. You will not receive your remaining funding without providing these photos. This is a really important step! Seriously, please DO NOT FORGET to take your photos!

Incomplete applications will not be considered.

There’s a lot of work involved and only so much time that our Grants Team has to devote to the process. If you don’t provide the answers to everything we’re asking for, or fail to provide an itemized line budget, it’s unlikely we will consider funding your project. 

Please keep all receipts. Though submission is not required for smaller projects, it will allow us to answer outstanding questions.

Project costs must be reasonable and detailed. Refurbishment Grants and Standard Grants over $750 will be asked to file their receipts and costs with us, and in general our Grants Leads or the Kindle Arts Society Board of Directors may request a more detailed accounting of projects, which will require receipts to back up the costs provided. 

Late applications will not be considered.

Do not wait until the last minute to submit your application. An advantage to submitting your application early during a grant round, is that our Grants Leads can work with you to resolve any issues with your application before the jurying process. If you wait until the last minute, it doesn’t leave time to fix any concerns that might arise.

You agree to respond in a reasonably timely manner to communications from our Grants Leads.

We may need to discuss specific aspects of your project, or check in on major milestones. This means we’d like to hear back from you within 48 hours, even if it’s just, “Hey, I got your message and will get back to you over the weekend.” We are all volunteers, and our job is not to chase you down. 

You are expected to return all grant funding in full if your project cannot be completed, installed or performed at one of our events, as outlined in your application.

If you realize you are going to be unable to complete your project as described, please communicate with us as soon as possible at grants@kindlearts.ca. We would always rather support your project than get our money back. Unused grant funding is expected to be returned within one year of disbursement. If you are not going to use the grant money for it’s intended purpose, you have to give it back. Incomplete grants or outstanding obligations are ineligible for grant funding.

All successful applicants are contractually obliged to abide by our Kindle Arts Grants Agreement.

PLEASE READ: Grants Agreement

Eligible Expenses

Art can be almost anything. It can have utility and serve an observable function, can simply be about beauty and process, or can otherwise get people participating in various activities. It can be a painting, sculpture, a prop or costume for a performance, or supplies for an activity. As long as it is open to all participants at our event, it will be considered for funding.

Grants are given to cover the costs of raw materials for construction or exhibition of the project.

Examples: component parts you need to create the art like wood, metal, fabric, glass, lighting, electronics, nails, fasteners, wires, cables, tubing, stakes, decorative items, etc.

Grants may be used to offer participatory experiences.

Examples: Supplies for your poi making workshop, rope for your shibari class, body paint for your zombie yoga, plaster for your body part casting workshop, alginate lube for slippery wrestling, etc.

Grants can be used for consumable items that are depleted during the construction or exhibition of your project.

Examples: sandpaper, saw blades, drill bits, adhesives, paints, paint brushes, ect.
Fuel for fire art used at our events may be eligible for our Fire Arts Fuel Fund.

Grants may be used for Theme Camps.

Examples: Basic needs for decor and infrastructure are currently eligible for grants. Large Theme Camp infrastructure intended to benefit all participants such as stages, generators/alternative energy systems, sound systems, facades and artworks will likely be supported.

Make us excited about the experience your camp is going to offer to the participants at our events.

Theme Camps are highly encouraged to host their own fundraisers and/or collect camp fees in order to help raise funds for their camp!

Limited gifts of food for all participants at our events may be funded.

Examples: A popcorn cart, guerilled cheese stand, or other foods/snacks that anyone may access would likely be supported. A pig roast for your theme camp that only feeds the members of your camp would not.

Special note about food: Your application must clearly show how you are going to keep food safe and not make participants sick. You assume all liability associated with distributing food and agree to follow all established best practices related to food acquisition, storage, preparation, handling, cooking, and serving. All food handlers must wash their hands before touching anything food-related. Food also requires more rigorous Leave No Trace planning, as it can attract wildlife and pests.

Please share your gifts of food, but do so responsibly.

Grants may be used for project expenses such as heavy equipment or truck rentals for one of our events.

We encourage projects to openly communicate their transport needs and join forces with other projects that are looking for the same.

If traveling from further up-Island or off-Island, fuel & ferry costs attributed to bringing your project to and from a Kindle Arts event may be considered for our Travel Grant Fund, to help remove the travel costs as a barrier to pARTicipation at our events on Vancouver Island.

Safety gear is eligible

Gear or material required to improve the safety of creating or operating your project is eligible.

Ineligible Expenses

When preparing your line budget, do not include costs for the following.

Tickets to Kindle Arts events.

Everyone buys their tickets. That money is then returned to our community through our grants program and by hosting future events.

The cost of labour.

No paid help. No payment for artist’s time or for performers to appear.

Funding for purchasing high cost assets

We generally will not reimburse for the cost of high price assets that have a high resale or cash value. This includes expensive projectors, televisions, brand new laptops, premium or specialist tools, gold, etc. If you need these items, please rent, borrow, buy used, or substitute for something cheaper. The community groups are a good source for asking about this.

If the project item is a tool that is clearly central to what you are making and is a reasonable portion of your budget, it can be eligible. Replacement bulbs for projectors, drill bits, other consumable items, a cheap welding kit for a big project, specialized implements for a joiner you already own, junk items (old laptops), cables, cords are eligible. If you have questions, email us at grants@kindlearts.ca for more info.

Funding for alcohol or other intoxicants, or delivery systems for the same.

No booze, keg systems, hookahs, ect.

Anything that is unreasonably hazardous or illegal.

No knife throwing machines, rocket propelled chainsaws, ect…

Procedure

Once received, the applications are  reviewed by our Grants Leads for any obvious issues or unsupportable requests.

Spark Grants will be reviewed ahead of all other grant types and have their funding allocated first.

In the event that we receive more applications for funding than we have funding available (this usually happens), we will divide the grant budget in a manner reflective of the remaining grants score.

In general, please do not expect funding at the full amount of the tier you applied for and anticipate the possibility that we might not be able to fund all projects.

All remaining projects will be divided into Quick Assessment or Jury Assessment.

Quick Assessment will be used where the Grant tier is less than $1000 (Small Grants and Refurbish/Resupply Grants) and for projects where it is unreasonable to construct a jury for. Leads will assign a score value to each Quick Assessment. If your project is a returning project, we recommend including your photographs of the project.

Jury Assessment will be conducted when volunteer time permits on projects applying for above $1000.

Once the grant round closes, projects for Jury Assessment are then sent to our Grants Jury members. The jury then records their votes and comments for each project within each tier.  

The meeting for reviewing the Quick Assessment and Jury Assessment and assigning final grant values is scheduled in advance and held shortly after submissions close.

Our Leads communicate the funding results individually to each successful applicant, the Grant Agreements are sent, signed and finalized. If any grant applications are unsuccessful, they are notified at this time.

In order to receive the awarded funds, recipients must sign a completed Kindle Arts Grant Agreement, which lays out the expectations of both parties, and return it to the Grants Lead within one week. Once the agreement has been received by the Grants Lead, our Kindle Arts Treasurer will be advised to distribute 50% of the grant amount to the recipient.

After the event has been completed and all expectations outlined within the agreement, including photo requirements and Leave No Trace requirements have been met, our Treasurer will be advised to release the remaining 50% of the grant amount.

Kindle Arts expects recipients to have their photos submitted no later than two weeks after the event they attend.

Conflicts of Interest

Ours is a small (yet growing) community, and it will be inevitable that some jurors will be involved with some projects in some capacity. Jurors who have a conflict of interest will not be allowed to vote on these projects, and are required to recuse themselves from the jurying of any projects they are involved with.

When in doubt, we ask all jurors to disclose any apparent or real conflicts of interest to our Grants Leads.

We ask that you refrain from using any names that may point towards any individual or group. Give us only the contact information we ask for. This information remains hidden from all jury members.

If you have any questions please check the Otherworld Art Grants FAQ. If you still have questions or comments please contact grants@kindlearts.ca

 

Click the link below to apply:


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