Grant Application Instructions

Grant Application Instructions

Kindle Arts Society Grants

Summer Round is Now OPEN – Closes May 15, 2018 @ 11:59PM (PST)

~Application link at the bottom of page~

We at KindleArts believe that everyone is an artist. Envisioning a world that fosters creative expression, KindleArts endeavours to make the creation of art more accessible to our members and the greater community, and produces events not only to showcase that art, but to also raise funds for the creation of art and to facilitate community interactions.

In this vein, KindleArts is proud to provide grants to nurture the creative spark in everyone. Here is your opportunity to bring something inspiring, engaging, puzzling, amusing, seductive, or whimsical to influence and inspire your community.

 

The Kindle Arts Society awards grants three times a year to….

  • provide funds to members of our community to bring art to our events;
  • provide funds to help facilitate activities and workshops that community members participate in;
  • support event producers to bring event-specific art or participatory experiences (e.g., theme camps) to a specific event;
  • provide funds to create art, workshops/activities, or participatory experiences.

 

For this round, the total amount of funding available is $3000.00, —- Projects must be presented within 1 year of funding.

 

Grants are awarded at six tiers:

  • Mini –   $Up to 250
  • Small –   $500
  • Medium –   $750
  • Large –   $1000
  • X-Large – $1200

The above grants are at fixed dollar amounts with the exception of mini-grants where the applicant may specify a dollar amount up to $250. KindleArts does not fully fund projects and you must apply for a tier that is less than your overall budget. Some exceptions may apply, but do not count on them.

 

KindleArts endeavours to provide projects with their requested level of funding. However, given the limited amount of funds available, and an anticipated large pool of applications, we may not be able to grant all projects at the level of funding requested. In some cases, if the applicant specifies in their application, the grants team may elect to move projects into the next lower funding tier (e.g., from large to medium, medium to small).

 

Please note that as a participant-driven not-for-profit, KindleArts does not provide grant money for event tickets, and grant recipients are not entitled to complimentary event tickets.

 

Accessing KindleArts grant funding is not hard, but we’re not just going to give you money because you ask. You’re going to be competing with other people asking for the same money, and you’re going to have to convince us that your project is awesome and that you can deliver it.

The easiest (and best) way to apply for a grant is to read this page in its entirety, to ensure you have addressed all of the points listed, and answer all of the application questions to the best of your ability. The grants team may seek further information or clarification if your application is incomplete, has failed to meet requirements (e.g., budgetary issues), or to simply disqualify your application.

 

If you have any questions please contact artgrants@kindlearts.ca

 

Applications are now OPEN for the Spring Round. This round closes March 15, 2018 @ MIDNIGHT (PST): All deadlines are firm.

 

How do I apply?

 

  1. First, read this entire document.
  2. Choose the tier of financial support you are requesting from KindleArts and consider whether you would be willing to accept funding at a lower tier. (Keep in mind that this ain’t no gravy train, and we won’t completely fund your project.).

  3. Prepare a detailed summary of your project being sure to include the answers to the questions in our four-point criteria and five requirements as set out below.

  4. Review the fine print, which includes a copy of the grants agreement.

  5. Review the eligible and ineligible expenses.

  6. Review the grant jury process.

  7. Review our thoughts on conflicts of interest.

  8. Did we mention to read this entire document?

  9. Apply online at the end of this summary!

 

JUDGING CRITERIA AND REQUIREMENTS

 

There is a four-point set of judging criteria and five requirements that all applications must demonstrate and explain.

  • The criteria are: creativity, interactivity, excitement, and social value.
  • The requirements are:  planning, budget, timeline, clean-up (LNT), and safety.

Please read over these judging criteria and requirements and have your answers prepared before beginning the online application process.

JUDGING CRITERIA

 

  • Creativity

 

Projects that are clearly derivative works or copies of other projects will not score as high as original ideas and creations.

How original, thoughtful or innovative is the idea?

 

  • Interactivity

 

Interactive art can be any of the following:

    • requires human interaction with the piece or with other participants
    • allows the viewer to engage with it on one or more level (touch, sight, sound, smell, taste, ESP, etc)
    • transforms the participants into active ‘art­icipants’

How does this piece allow the viewer to engage with it on several levels? How thoroughly does it involve the senses (Touch, taste, Sight, Sound, Smell, ESP)?

 

  • Excitement

 

We prefer to fund art that evokes a sense of wonder and excitement – pieces that are stimulating and provocative.

How totally OMFG excited does this piece make you and why should others want to see this piece at a KindleArts event?

 

  • Social Value

 

Making art can help people in finding their own voice, or perhaps, the courage to use it. Creativity makes the society we live in better.

It makes an invaluable contribution to our individual and collective health and wellbeing. It inspires cooperation, collaboration, empathy, and understanding. Creativity brings people together and opens our minds to diversity and inclusion. It helps us develop skills, our imaginations, our self-expression, and our confidence. Creativity helps us all learn more about ourselves and others and, ultimately, makes a positive contribution to our society.

How does this piece promote social interaction, create conversation, talking and connecting? In this sense, what is its value to the event or the community? Is it radically inclusive (i.e., free from barriers to participation)?

REQUIREMENTS

Grant applicants must satisfy the grants team that they have appropriate plans for the following:

  • Planning

Assure us that you understand the scale of your project, and that you have a solid and achievable plan to deliver it.

What is the scale of the project? What experience do you and/or members of your team have that will assist in creating this project? How will you transport it to the event? What happens if some of your team can’t make it to the event to set up?

 

  • Timeline

Show us your schedule for incremental goals and completion. 

What are the milestones towards completion of your overall goal?

  • Clean-Up and Leave No Trace (LNT)

A core value of our community is “leave no trace.”

How do you plan to clean up your art at the event or display site? How are you going to get your piece home?

If burning your piece:

How are you going to clean up the debris and fasteners?

What is your plan if the piece doesn’t work or can’t be burned?

  • Safety

    While a certain amount of risk is accepted by participants at our events, artists and event producers alike have a responsibility to ensure projects do not present an unreasonable hazard. Keep in mind that participants may interact with your art in unexpected ways including altering it, climbing on it, or moving it. Any structure that could reasonably be expected to have people on it must be designed and constructed to the applicable standard required for the intended function. Stages and elevated structures must be to code, and be safe.

    Convince us that your project is safe and let us know how you are you going to ensure that it stays that way.

  • Budget

    Provide a detailed breakdown.

What is your itemized line budget?

(An itemized line budget includes the item and the item cost. E.g., Sparklepony – 1X$100 = $100; BrandName Blinky Lights (100ft) – $100)

How much will the total project cost?

In general, Kindle Arts will not fund your whole project.

How you will pay for the rest?

Visual representations of proposed project: Visual representations are not required for all projects. However, as a picture is proverbially worth a thousand words, we welcome any drawings, plans, pictures, or sketches required to clearly convey your idea to the voting team.

YOU’RE SERIOUSLY GOING TO GIVE ME MONEY TO MAKE SOME ART? WHAT’S THE CATCH?

You make the art, and you retain all ownership of (and liability for) the artwork!

But there’s more fine print, right?

Well, yeah. But only a little.

THE FINE PRINT

You must exhibit your art at a KindleArts event. You own your art, but you must exhibit it to qualify.

You must provide KindleArts with two photographs of the artwork (minimum 2000px x 2000px or equivalent pixel area), ideally at a Kindle event, with permission for KindleArts to use, usually for archival or promotional purposes. These are due two weeks after the event. You will not receive your remaining funds without these photos.

Incomplete applications will not be considered. There’s a lot of work involved here and only so much time that the team has to put into the process. If you don’t answer all of the questions or provide an itemized budget, it’s unlikely we will consider funding your project.

Receipts are not necessarily required for reimbursement. However, project costs must be reasonable and detailed.  The Grants Team or the KindleArts Board of Directors may request a detailed accounting of projects which will require receipts to back up the figures provided. Bottom line: Please keep receipts in case we need to see them.

 

Late applications will not be considered. Do not wait until the last minute to submit your application or contract. An advantage to submitting your application early is that the team can work with you to resolve any questions about your application before grants are awarded. When you wait until the last minute, it doesn’t leave any time to fix any problems that might arise.

 

You agree to respond in a reasonably timely manner to communications from the Grants Team. We may want to talk to you about specific aspects of your art, or check in on major milestones. Details of these sorts of expectations for larger projects will generally be included in the Grant Agreement. This usually means we’d like to hear back from you within 48 hours for email, even if that’s just, ‘hey I got your message and will get back to you on the weekend.’

 

You are expected to return the grant funding in full if the project cannot be completed, installed or performed at the event as described in your application. If you realize you are going to be unable to complete your project, please communicate with us as soon as possible at artgrants@kindlearts.ca.  In all cases, if you feel that there is a problem with your project or grant, please communicate with us as soon as possible. We would rather support the art happening than get grant money back.

Unused grant funding is expected to be returned within one year of disbursement. If you’re not going to use the money to make art, you have to give it back, and we need to close our books on an annual basis.

Persons who have incomplete grants or outstanding obligations are ineligible for grants funding. If you owe us art or money, we’re not going to give you any more.

READ THIS! If you are curious about the complete requirements (and you should be), a copy of the grants agreement can be found here.

ELIGIBLE EXPENSES

Art can be almost anything. It can have utility and serve an observable function, can simply be about beauty and process, or can otherwise get people participating in our events. It can be a painting, sculpture, costume, or a prop for a performance. As long as it is open to all participants at the event, it will be considered for funding.

  • Grants are given to cover the cost of raw materials for construction or exhibition of the art.

Examples: The component parts you need to create the art like wood, metal, fabric, glass, lighting, electronics, nails, screws, bolts, nuts, washers, adhesives, paint, wire, cable, tubing, stakes, decorative items, etc.

  • While we will  generally not reimburse the cost of tools (no outfitting your workshop), grant funds can be used for consumable items that are depleted during the construction or exhibition of the art.

Examples: sandpaper, saw blades, drill bits, glue, paint brushes, propane for fire art used at the event, fuel for generators used at the event

  • If you need to use specialized tools (bandsaw, welder, table saw, etc.) there are members of our community who may be able to offer advice or access to this kind of equipment. If you can’t find anything on your own, get in touch with us and we’ll see if we can point you in the right direction.

  • Grants may be used for project expenses such as equipment or vehicle rental, and fuel costs used to bring the project to and from a KindleArts event.

  • Grants may be used to offer participatory experiences:

Examples: Supplies for your poi making workshop, rope for your shibari class, body paint for your zombie yoga, plaster for body part casting class, alginate loob for slippery wrestling, etc. 

  • Grants may be used for theme camps:

Basic needs and infrastructure like generators, domes, furniture, etc. are currently eligible for grant funds. However, the grants team may (read: will almost always) choose more exciting grant proposals. Large theme camp infrastructure intended to benefit all participants such as stages, generators, sound systems, facades, and other artworks will likely be supported. A tarp for the kitchen in your camp, or the countertop for your bar would not receive as much support, if any.  Make us excited about the experience your camp is going to offer to the participants at our events.

 

  • Limited gifts of food for all participants at the event may be funded:

Examples: A popcorn cart or other snacks that anyone may access would likely be supported. A pig roast in a theme camp that only feeds the members of that camp would not.

Special note about food: Your application must clearly show how you’re going to keep food safe and not make participants sick. You assume all liability associated with distributing food and agree to follow established best practices related to food acquisition, storage, preparation, handling, cooking, and serving. Food also requires more rigorous Leave No Trace planning, as the unused portions can attract wildlife and pests. Please, share your gifts of food, but do so responsibly.

INELIGIBLE EXPENSES

  • Tickets to KindleArts events.

  • The cost of labour or tools.

Examples: No paid help, or outfitting your shop. No payment for artist time or for performers to appear.

  • We cannot give you a grant for alcohol or other intoxicants, or delivery systems for the same.

Examples: No booze, keg systems, or hookahs.

  • We cannot give you a grant for anything that is unreasonably hazardous or illegal.

Examples: No knife throwing machines or rocket propelled chainsaws.

GRANT JURY PROCEDURE

Once received, the proposals may be sorted into general art (to be presented at any event within a year) and event-specific grants. They are scanned by the grant team chair for any obvious problems or unsupportable requests.

Grant request packages are then sent to the jury members. The chair sends the applications and the spreadsheet to jury members to record their votes and comments for projects within each tier. Jury members return their votes and comments to the chair by email.

The chair schedules a voting meeting. Members of the jury who cannot attend the meeting may still be able to vote remotely, at the discretion of the chair. At the meeting, the chair will then propose a reasonable division of funding. The proposals are discussed and final funding decisions are arrived at by the jury. Once the discussion and funding decisions are complete, the meeting is adjourned.

The team chair will then communicate the award results individually to each recipient. If any grant applications are outright denied, such denials will be communicated prior to award notifications being sent to the successful applicants.

To receive the funds, recipients must sign a completed KindleArts Grant Agreement, which lays out the expectations of both parties and return it to the grants team chair within one week. Once the agreement has been received by the chair, the treasurer will be advised to distribute 50% of the grant amount to the recipient.

After the event has been completed and all expectations outlined in the agreement, including Leave No Trace requirements and photo requirements have been met, the treasurer will be advised to release the remaining 50% of the grant. KindleArts expects recipients to have their photos submitted no later than two weeks after the event.

CONFLICTS OF INTEREST

Ours is a small community, and it will be inevitable that some jurors will be involved with some projects in some capacity. Jurors who have a conflict of interest will not  be allowed to vote on projects that they are involved in, and will be required to recuse themselves from the discussion of those projects.

A situation may arise where a juror is friends with an applicant and will want to present further details on said application during the adjudication. We appreciate that our jurors may be excited about one project or another, but we do not condone unfair advantages for any applicant, including the provision of outsider information.

Being friends with someone isn’t necessarily a conflict unless said juror feels that they cannot fairly judge a project. When in doubt, we ask all jurors to disclose any apparent or real conflict of interest to the chair and they will decide how to proceed.

Questions? Comments? artgrants@kindlearts.ca

 

Apply Now!